Administrative Assistant

The Administrative Assistant provides comprehensive administrative and operational support to ensure the efficient functioning of the companies in Turkey.

Administrative Duties

• Handle incoming calls, emails, mail, and visitors
• Draft, format, and archive documents
• Organize meetings and manage meeting rooms
• Track cargo shipments

Business Travel & Visitor Support

• Arrange travel, accommodation, flights, car rentals, and transfers for employees and visitors
• Monitor travel requests, approvals, and visa procedures

IT Support

• Provide first-level IT support and coordinate with Head Office IT
• Setup and maintain IT equipment, ensure data security
• Keep IT inventory records up-to-date

HR Support

• Assist in onboarding, employee record keeping, and reporting
• Support company events and monthly HR reporting
• Track absences, overtime, and work hours

Miscellaneous / Special Projects

• Provide general admin support
• Ensure compliance with procedures
• Participate in process improvement initiatives

Marketing Support

• Monitor and track marketing materials and brochures
• Support printing, shipping, and event registration processes
• Maintain basic tracking and forward requests to relevant department

Education

• Bachelor’s degree preferably in Business Administration, Economics, Office Management, International Relations, or related fields
• Associate degree holders may be considered depending on experience

Experience

• Minimum 2–4 years of experience in administrative affairs, office management, or executive assistance
• Experience in an international company or multi-stakeholder environment is an asset
• Experience in travel organization, official correspondence, and documentation processes
• Familiarity with IT equipment tracking or basic technical support processes is an advantage

Technical Skills

• Good command of MS Office programs (especially Excel, Word, and PowerPoint)
• Experience with ERP / HR systems is preferred
• Knowledge of filing and archiving systems
• Basic IT hardware knowledge (computer setup, printer connections, etc.)
• Strong organizational and reporting skills

Languages

• Good command of English (written and spoken)

Competencies

• Strong organizational and planning skills
• Ability to manage multiple tasks and prioritize effectively
• Attention to detail and strong follow-up skills
• Strong communication and coordination skills
• Problem-solving and solution-oriented mindset
• High level of confidentiality and data security awareness
• Team-oriented approach
• Proactive and accountable working style

Personal Attributes

• Professional representation skills
• Ability to adapt to a dynamic and fast-paced work environment
• Flexible and solution-driven approach
• Commitment to corporate ethics and procedures

Aday Kriterleri

Pozisyon Bilgileri